Education Suite

Streamline the Clinical Placement Management Process

Creating a thriving clinical workforce that provides impactful, high-quality health care depends on your ability to manage the hurdles of today’s health education system. You work behind the scenes as a site coordinator or a school coordinator to maintain operations and facilitate successful clinical placement management. But due to various issues such as scheduling conflicts, delayed onboarding, and a lack of communication with students and preceptors—you may see slow program growth. 

In this clinical placement management process guide, we deliver options that help you better optimize the clinical placement management process from start to finish—contributing to a smoother and healthier process. 

Process Solutions for Clinical Placement Management   

Each step of clinical placement management presents challenges that reduce efficiency—causing frustration and stress. And, if left unchecked, this can evolve into inevitable burnout and overshadow the more rewarding aspects of your role. 

Clinical placement management lays the foundation for future clinicians to thrive, and you play a vital role in making it happen. But for you to succeed, the process must be streamlined—and Clinician Nexus is a platform that can make it happen.

Let’s walk through the steps of clinical placement management and uncover the ways that our digital solutions can help remove some common bottlenecks:

1. Scheduling

As a school coordinator, you maintain consistent communication with multiple clinical institutions. You must be able to view calendars, schedules, and application deadlines so that you can prompt students to send their placement requests accordingly. But it can be easy to lose track when you have to manually manage various degrees of information while keeping site coordinators in the loop.

The challenges of organizing and relaying information remain the same for site coordinators who must be aware of student capacity at all times. Depending on a preceptor’s availability, new opportunities can quickly arise. When this happens, changes are communicated to multiple school coordinators for them to readjust their placement requests.

With increased visibility, communication becomes less convoluted. Clinician Nexus allows school coordinators to connect with clinical sites, see their capacity in real-time, and have students apply for available positions—all on one page. When student capacity and schedule availability exist in a centralized space, it takes a considerable burden off your shoulders and allows you to monitor students’ progress.

2. Onboarding

Once students are approved, they must submit several documents to ensure they’re qualified and prepared to engage with patients. As a site coordinator, you must figure out some way to organize these documents which often involves printing out physical copies or downloading them into a hard drive – and items can easily get lost.

When students submit incorrect forms or don’t provide them on time, you must reach out to them and keep tabs on deadlines and documents needed before the start of a rotation. Working with hundreds of students means communication can become complex and overwhelming.

A simplified onboarding process is key. Clinician Nexus provides a checklist for students and coordinators to review once a clinical placement request is approved. So instead of school and site coordinators constantly following up with the student, they can access and review documents through a central portal. If corrections are needed, communication can remain in one convenient location rather than a long, never-ending email chain

3. Offboarding

When students complete their clinical experience, it’s time for site coordinators to begin the offboarding process—-deactivating their clinical access, organizing evaluations, and sending clinical experience assessments to collect feedback and identify improvements for future clinical rotations. These assessments are crucial as they determine how a hospital’s learning experience will evolve.

Keeping track of clinical experience assessments can be challenging. Response rates may be low without consistent communication – capturing very little information and providing little direction for key decision-makers who work to improve clinical programs.

It’s not enough to distribute feedback surveys and repeat the clinical placement cycle; this is just one piece of the puzzle. Site coordinators must plan and invest in the talent acquisition pipeline when considering a hospital’s long-term future and success. 

Clinician Nexus enables coordinators to assess student progress, determine the outcomes of their learning journey, and identify potential hires. By planning beyond offboarding and connecting with prospective clinician candidates, coordinators can improve retention rates and save valuable time, and contribute to the overall enhancement of high-quality patient care.

Optimizing the clinical placement management process 

Clinician Nexus Can Help With Clinical Placement Management

After reading our clinical placement management process guide, you may be committed to implementing significant changes to your clinical placement management process—but don’t know where to begin. 

Clinician Nexus provides a multifaceted solution for a multilayered problem. As a robust, human-centric platform, it prioritizes visibility, promotes collaboration, and supports optimization to allow you to track capacity, facilitate onboarding and offboarding, and monitor student learning journeys—all from one place.

With detailed editing features and powerful automated capabilities, Clinician Nexus reduces the woes of manual work and saves coordinators’ time—investing in a process that contributes to a successful health care workforce. 

Interested in learning more about our offerings and how we can help meet your clinical placement management needs? Contact us today to get started.

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